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Management Information Systems (MIS)

MIS is short for management information system or management information services.

Management information system, or MIS, broadly refers to a computer-based system that provides managers with the tools to organize, evaluate and efficiently manage departments within an organization. In order to provide past, present and prediction information, a management information system can include software that helps in decision making, data resources such as databases, the hardware resources of a system, decision support systems, people management and project management applications, and any computerized processes that enable the department to run efficiently

 Management information system (MIS)

• An MIS provides managers with information and support for effective decision making, and provides feedback on periodic operations
• Output, or reports, are usually generated through accumulation of transaction processing data

Outputs of a Management Information System

• Scheduled reports
• Produced periodically, or on a schedule (daily, weekly, monthly)
• Key-indicator report
• Summarizes the previous day’s critical activities
• Typically available at the beginning of each day
• Demand report
• Gives certain information at a manager’s request
• Exception report
• Automatically produced when a situation is unusual or requires management action

Management Information Systems for Competitive Advantage

• Provides support to managers as they work to achieve organizational goals
• Enables managers to compare results to established organizational goals and identify problem areas and opportunities for improvement

PROGRAM MANAGEMENT INFORMATION SYSTEM (PMIS)

• The core element of the system is quantitative data needs whereas the qualitative data needs cover from issue based monitoring, process monitoring and result monitoring
• There have multi layer system of planning, revised planning, and achievement entry procedure including draft, edit, and approval modalities as well as export and import wizards for offline data management
• Plan can be entered at union/ward level
• Achievement can be entered at union/ward
• The reports can be generated at different level and time period, e.g.,
  • Donor wise,
  • programs (water, sanitation, hygiene),
  • subprograms,
  • projects including different domains,
  • PNGOs,
  • areas (urban/ rural, union, sub-district, district, division, and country level), and
  • Unions.
  • There have the following disaggregated information:
    • HHs,
    • beneficiaries at male and female,
    • children 0-5 years at boys and girls,
    • adolescent of 6-18 years at boys and girls,
    • DAP at male and female,
    • ethnic people , and
    • poor people at C and D category.

Benefits

• Time saving and optimum use of human resource
• Flexibility to generate reports at multiple layers and time, based on needs
• Less probability of human error
• More sharing opportunity
• Quick, easy, and common accessibility to information by any user across organizations
• Alignment between different databases that helps to make management decision in an easy way by cross-fertilizing
• Meet the information requirement of organizations including WA and PNGOs as well as different kinds of stakeholders including donors.