Management Information Systems (MIS)

MIS is short for management information system or management information services.

Management information system, or MIS, broadly refers to a computer-based system that provides managers with the tools to organize, evaluate and efficiently manage departments within an organization. In order to provide past, present and prediction information, a management information system can include software that helps in decision making, data resources such as databases, the hardware resources of a system, decision support systems, people management and project management applications, and any computerized processes that enable the department to run efficiently

 Management information system (MIS)

  • An MIS provides managers with information and support for effective decision making, and provides feedback on periodic operations
  • Output, or reports, are usually generated through accumulation of transaction processing data

Outputs of a Management Information System

  • Scheduled reports
  • Produced periodically, or on a schedule (daily, weekly, monthly)
  • Key-indicator report
  • Summarizes the previous day’s critical activities
  • Typically available at the beginning of each day
  • Demand report
  • Gives certain information at a manager’s request
  • Exception report
  • Automatically produced when a situation is unusual or requires management action

Management Information Systems for Competitive Advantage

  • Provides support to managers as they work to achieve organizational goals
  • Enables managers to compare results to established organizational goals and identify problem areas and opportunities for improvement

PROGRAM MANAGEMENT INFORMATION SYSTEM (PMIS)

shifting pmis

  • The core element of the system is quantitative data needs whereas the qualitative data needs cover from issue based monitoring, process monitoring and result monitoring
  • There have multi layer system of planning, revised planning, and achievement entry procedure including draft, edit, and approval modalities as well as export and import wizards for offline data management
  • Plan can be entered at union/ward level
  • Achievement can be entered at union/ward
  • The reports can be generated at different level and time period, e.g.,
    • Donor wise,
    • programs (water, sanitation, hygiene),
    • subprograms,
    • projects including different domains,
    • PNGOs,
    • areas (urban/ rural, union, sub-district, district, division, and country level), and
    • Unions.
    • There have the following disaggregated information:
      • HHs,
      • beneficiaries at male and female,
      • children 0-5 years at boys and girls,
      • adolescent of 6-18 years at boys and girls,
      • DAP at male and female,
      • ethnic people , and
      • poor people at C and D category.

Benefits

  • Time saving and optimum use of human resource
  • Flexibility to generate reports at multiple layers and time, based on needs
  • Less probability of human error
  • More sharing opportunity
  • Quick, easy, and common accessibility to information by any user across organizations
  • Alignment between different databases that helps to make management decision in an easy way by cross-fertilizing
  • Meet the information requirement of organizations including WA and PNGOs as well as different kinds of stakeholders including donors.
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Md. Kaysar Kabir
 

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